What Can Be Done to Remove Duplicate Emails From Outlook Mailbox?

Before, we start discussing that how to remove duplicate emails from an Outlook mailbox let us first see why we need to remove duplicate emails. Mentioned below are some of the well-known reasons that help you know the need to remove duplicate emails:

1. More will be the email count more difficult and time consuming will be to locate the required email in future.

2. Presence of emails with large attachments increases PST size and when many of such emails get collected in the mailbox then the PST size gets increased furiously, which in turn increases the chance of PST damage.

3. Presence of duplicate emails plays vital role in slowing down MS Outlook, which may irritate you when you have to send / receive lots of emails within specific time.

4. Work may get delayed if it has been completely relied on MS Outlook i.e. email communication. Here, from saying that the work can be delayed means due to the slow performance of MS Outlook, you need to wait a lot to simply send or receive an email having few KB of size.

Afore-listed are some of the reasons that compel an Outlook user to find and remove duplicate emails. There are two ways to remove duplicate emails from mailbox. Those two methods are elaborated here:

Manual Deletion: This method is absolutely free but demands lot of time. If you are not a busy person then this method of removing duplicate mails is for you. While using this method, you have to manually crawl through the mailbox for locating and deleting duplicate items. Depending on the numbers of duplicate emails available, the time required to complete the task will vary. One of the things that you must have to done after removing duplicate emails manually is compact PST otherwise the PST size will not be reduced and you will not see any difference in the performance of MS Outlook.

Automatic Deletion: This method is for those who do not have extra time to sit before MS Outlook, find duplicate items, remove duplicate emails, and compact PST. This method is solely for those who think time is money. During this method, the user needs to spend some bucks for purchasing a tool that has been specifically designed to remove Outlook duplicates.

There are various such tools available in the market that can be used to find and remove duplicate emails. Amid those tools, Kernel for Outlook Duplicate tool is the best one. The tool automatically finds duplicate items in the mailbox based on following searching criteria:

a. Text
b. Subject
c. Sender Email
d. Receiver Email
e. Internet header
f. Sender Name
g. Date and Time of Sending
h. Attachment Files

While using Kernel for Outlook Duplicates, the user can select one or more search patterns to locate and remove duplicate emails. After locating the duplicate items, the software prompts to select an action to be taken on located duplicate items. For example, the user can permanently delete the items, transfer them to the Deleted items folder, move to another folder, etc. Moreover, after selecting an action, the user does not need to manually compact PST because the software will do this task by its own.

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